Technological advancements usually mean having better and more reliable equipment for businesses in all industries. However, no matter how advanced your office equipment is, all machines tend to break down and degrade with continuous use. Malfunctions and problems with equipment like printers usually cause disruptions in productivity. Contacting a reliable service for printer repairs Sydney offers today will help minimize printer malfunction.
Businesses, schools, hospitals and government offices all seem to require more attention when it comes to repairing printers. This is because printers are not only used continuously but are handled by different people as well. For example, certain students might not know how to handle printer problems correctly and would usually solve malfunctions by randomly pressing buttons, or in worst case scenario, by kicking the machine. For establishments such as these, you need to find a company that can efficiently repair HP printers and some other printer brands. While some may rarely need printer repair services, those that require it on a regular basis should form a good long-term working relationship with a reliable provider.
Common Printer Problems and Their Solutions
A good working relationship between clients and printer repair service providers requires attention and vigilance. If you are directly in charge of caring for your company’s printers, you need to remember that printer care and maintenance is not limited to finding good repair services. While you may know nothing about repairing printers, the best you can do is to identify printer problems correctly so that you know when to troubleshoot and when to call in professionals.
Here are some typical printer problems along with their recommended solutions:
- Jammed paper – Papers meant for printing sometimes get stuck at the entry and exit points of the printer. This problem can occur if you are using the wrong paper size. If basic troubleshooting doesn’t work, you can call in a professional skilled at repairing printers to remove whatever is jammed. They can also rotate the rollers inside the printer, which helps push the paper out. As a preventive and cautionary measure, office employees should also do their part to at least read the manual and use only the correct paper size compatible with their printer.
- Failure to Communicate with the Computer – If this is the problem, a technician first confirms that the printer works by printing a test page. If it prints well, the next step is to inspect the cable that links the printer to the computer. It is also essential to check the ends of the cable to see whether it may be worn out or spoiled. If the connecting cables are the culprit, purchasing new cables usually solves the problem. Businesses can help prevent this problem by placing their printers in areas with less human traffic, where connecting cables won’t be stepped on or stretched unnecessarily.
The Printer is Unresponsive – Like most machines, printers can freeze every now and then. If the problem is a rare occurrence, then there’s no need to call in a professional. An easy solution is to reboot the printer by pushing the power button and holding it for a few seconds. When the printer shuts down, give approximately one minute before turning it on.
Frequent Printer Malfunctions – While most printer problems are solved with ease, their frequency should also be observed. If you have professionals coming to your office to repair printers twice a week or more, then they might notice a pattern and recommend part replacements. If a particular printer requires more and more attention, it means it’s nearing the end of its lifespan. Fortunately, worn printers doesn’t mean replacing the entire printer itself – some parts easily wear out more than others. A professional in printer repairs Sydney has today can tell whether you simply need a part replacement or if you need to purchase a brand new printer.
To avoid printer troubles, you need to find the best printer repairs Sydney has to offer to keep your businesses running. A reliable printer repairs services have skilled and efficient technicians always on standby to assist you with whatever printer concerns you may have.